Meetings
Board, compliance, and credit meetings — trackable, secure, efficient.
Every governance meeting your AFSL runs, in one place. Automated scheduling, agenda templates, distributed notices, minutes, and a defensible audit trail — with Zoom and Google Calendar wired in from day one.
Capabilities
Everything a governance meeting should do.
Schedule, notify, run, minute, and follow up — without the spreadsheet of action items, the email thread of papers, or the calendar drift between cycles.
Automated scheduling
Recurring board, compliance committee, and credit committee cadences — quarterly, monthly, ad-hoc — set once and managed for the year ahead.
Zoom integration
Generate a Zoom meeting link the moment a meeting is created. Attendees join from the calendar invite, the notice, or the agenda page.
Google Calendar sync
Two-way sync with Google Calendar. Reschedules, attendee changes, and cancellations propagate to every invited member automatically.
Notices with RSVP
Formal notices distributed via email with RSVP tracking, attendance recorded against the minutes, and reminders before the meeting starts.
Agenda templates
Reusable agenda templates per committee. Drag-and-drop items, attach board papers, and lock the agenda once it is distributed.
Minutes & resolutions
Capture decisions, resolutions, and discussion notes against each agenda item. Sign-off workflow with versioned minutes ready for the next meeting.
Action item tracking
Every action assigned to an owner with a due date. Status carried into the next meeting's agenda automatically — nothing falls between cycles.
Secure access
Role-based access for directors, committee members, and observers. Confidential papers gated by role; every view, download, and edit logged.
Audit trail
Append-only log of agenda changes, notice distribution, attendance, resolutions, and minute revisions — defensible for regulators and auditors.
Built for every committee
One meeting module, three governance audiences.
Director-grade governance
Quarterly board meetings with confidential paper sharing, attendance, resolutions, and a corporate minute book that survives external scrutiny.
Closing the regulatory loop
Standing compliance committee with breach and incident updates from the Breach module, obligation status from the Calendar, and risk movement from the Register — all on one agenda.
Decisioning with a defensible trail
Credit committee approvals with deal papers, conflicts disclosures, voting records, and conditions tracked through to settlement — every decision evidenced.
How it works
From scheduled to signed-off, end to end.
1
Set up the committee
Create the board, compliance committee, or credit committee. Add members, observers, and roles. Choose a meeting cadence and default agenda template.
2
Schedule and notify
A Zoom link and Google Calendar invite are generated automatically. Formal notices go to every member with RSVP tracking and pre-meeting reminders.
3
Build the agenda
Drag-and-drop agenda items, attach board papers, and assign presenters. Members can submit items up to the cut-off; the agenda locks on distribution.
4
Run the meeting
Capture attendance, minutes, resolutions, and actions against each agenda item — in real time, in the same view. Decisions are timestamped and attributed.
5
Close the loop
Action items appear in owners' inboxes and on the next meeting's agenda. Minutes are circulated for approval and signed off at the following meeting.
Connected to the platform
Meetings sit at the centre of every governance cycle.
The agenda doesn’t start empty. Open obligations, overdue breaches, current risks, and outstanding actions are pulled in from the rest of the platform — so the next compliance or credit committee starts where the last one finished.
Pull obligation status and upcoming deadlines onto the agenda automatically.
Surface risks above appetite and treatment status for committee review.
Standing breach update from the live register — significance, status, ASIC lodgement clock.
Policies up for review or approval routed to the committee with version history attached.
Board pack export
One click compiles the agenda, attached papers, prior minutes, action register, and committee reports into a single board pack — PDF or ZIP — ready to distribute or archive.
See it in a demoNothing slips between meetings.
Pre-meeting reminders to attendees. Mid-cycle nudges to action owners. Post-meeting follow-ups when minutes are ready for approval. Every touchpoint logged.
Make every meeting count.
See how Gallantree turns governance meetings into a defensible, repeatable rhythm.